[Hum-DIS] Contract position available (archives)

[Paul Genoni]

Archivist Opportunity - 6 month contract - Shell Development (Australia)
Pty Ltd

 

Shell Development (Australia) Pty Ltd (SDA)  is the exploration,
production and gas commercialisation part of Shell's Australian
business, referred to internally as Upstream International Australia. As
a gas growth centre for the Shell Group, SDA holds large reserves in the
North West Shelf, Gorgon, Browse Basin and Timor Sea fields around
Australia.  We also maintain a substantial exploration portfolio in
Australia with major representation in permits and reserves offshore
Western Australia and the Northern Territory.  This is a business of
very long-term plans and substantial investment.  It involves acquiring
and developing new exploration areas, making oil and gas discoveries and
bringing them to market.  In Australia, we do this primarily through
joint venture partnerships with other oil and gas businesses.

 

SDA is seeking an Archivist to undertake a 6 month contract to assist in
the implementation of our Physical Records Project. The ultimate aim of
the project is to ensure local compliance with the Shell Group (Global)
Records Management Standard. The Project is initiated by the Shell Group
in Holland, and rolled out to the various regions for implementation in
2011. The Archivist role will be pivotal in ensuring the Australian
Upstream implementation is successful. It is anticipated that the role
will commence in April 2011. 

 

The Project has two related aspects to it that need to be addressed to
ensure ultimate compliance and success:

 

SDA Technical Library

 

*         Analysis: The metadata contents of the Technical Library need
to be uploaded to the Shell Group archive database based in Amsterdam.
In order to achieve this, substantial analysis needs to be done on the
contents of the Library collection to determine and apply appropriate
Record Types to the material.  Retention periods are in turn linked to
these Record Types and thus applied in the online environment. Standard
metadata fields need to be generated for the collection to ensure a
smooth bulk upload to the master repository.

 

Departmental Filing:

 

*         Appraisal: SDA has a number of archive boxes (approx 400)
that have not been formally appraised, described and sentenced. A core
element of the role will involve the Archivist applying the Shell Group
Retention Schedule to these physical records. 

*         Once complete, the metadata contents of the entire collection
(approx 4000 boxes) need to be uploaded to the Shell Group archive
database based in Amsterdam. The intention is that all disposal actions
will be generated by the master repository in the future, therefore it
is critical that each record has a retention category attached to it.
The bulk of the collection has been described and sentenced (with the
exception of the 400 boxes alluded to above), however much of this
evidence is located in individual MS Word box content listings in our
EDRMS, and will need to be transferred into an MS Excel format for the
bulk loading activity to the master repository. Additional metadata
fields required by the Shell Group archive database will also need to be
developed and applied to this collection prior to upload.

 

This is a fairly substantial piece of work, and guidance will be
provided to the Archivist by the internal SDA Records Management Dept.
The Archivist is also required to attend regular teleconferences with
the Global Project Team to report on Australia's progress as well as
receive advice on any issues being experienced across the project by
ourselves or other Project implementers in the Asia-Pacific region.

 

If you are interested or have any questions, please contact Richard
Teasdale at:

richard.teasdale at shell.com

 

 

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