<div dir="ltr"><div><div><div>Dear all<br><br></div>This handy little guide to Describing archives should sit on every archivists shelf. <br><br></div>Lise Summers<br></div>Lecturer<br><div><div><div><div><br><div class="gmail_quote">
---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Australian Society of Archivists Inc.</b> <span dir="ltr"><<a href="mailto:office@archivists.org.au">office@archivists.org.au</a>></span><br>
Date: Wed, Oct 30, 2013 at 8:00 AM<br>Subject: ASA Publications for sale "Describing Archives in Context"<br>To: "<a href="mailto:lise.summers@gmail.com">lise.summers@gmail.com</a>" <<a href="mailto:lise.summers@gmail.com">lise.summers@gmail.com</a>><br>
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<td style="border-width:0;padding-top:0;padding-bottom:0;padding-right:0;padding-left:0;font-family:Arial,sans-serif;font-size:12px" valign="top"><p style="TEXT-ALIGN:center;margin-top:0"><a href="http://newsletter.brightlabs.com.au/t/r-l-bdluun-truhktdig-k/" style="color:#2296b2;text-decoration:underline" target="_blank"><span style="FONT-SIZE:24px"><b><i>Describing Archives in Context: </i></b></span></a></p>
<p style="TEXT-ALIGN:center;margin-top:0"><a href="http://newsletter.brightlabs.com.au/t/r-l-bdluun-truhktdig-u/" style="color:#2296b2;text-decoration:underline" target="_blank"><span style="FONT-SIZE:24px"><b><i>A Guide to Australasian Practice</i></b></span></a></p>
<p style="TEXT-ALIGN:center;margin-top:0"><span style="FONT-SIZE:18px"><i>by the Australian Society of Archivists</i></span></p>
<p style="TEXT-ALIGN:center;margin-top:0"><span style="FONT-SIZE:18px"><i>Committee on Descriptive Standards</i></span></p>
<p style="TEXT-ALIGN:center;margin-top:0"><span style="FONT-SIZE:18px"><i><a href="http://newsletter.brightlabs.com.au/t/r-fb-bdluun-truhktdig-c/" rel="cs_facebox" style="color:#2296b2;text-decoration:underline" target="_blank"><img src="" title="Like this on Facebook" alt="Facebook Like Button" height="20" border="0" width="51"></a>
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<p style="TEXT-ALIGN:left;margin-top:0"><span style="FONT-SIZE:14px">A <b>must-have publication </b>for every records manager and archivist describing in detail the <b>Australian Series System </b>and <b>authored by highly regarded Australian experts</b>.</span></p>
<p style="TEXT-ALIGN:center;margin-top:0"><span style="FONT-SIZE:18px"><a href="http://newsletter.brightlabs.com.au/t/r-l-bdluun-truhktdig-o/" style="color:#2296b2;text-decoration:underline" target="_blank"><b>ASA Member special price</b></a></span><span style="FONT-SIZE:18px"><a href="http://newsletter.brightlabs.com.au/t/r-l-bdluun-truhktdig-b/" style="color:#2296b2;text-decoration:underline" target="_blank"><b> - $35 (+ P&H)</b></a></span></p>
<p style="TEXT-ALIGN:center;margin-top:0"><span style="FONT-SIZE:18px"><i><span style="FONT-SIZE:14px"><b>Use your ASA membership card to obtain the special price</b></span></i></span></p>
<p style="TEXT-ALIGN:left;margin-top:0"><b><a href="http://newsletter.brightlabs.com.au/t/r-l-bdluun-truhktdig-n/" style="color:#2296b2;text-decoration:underline" target="_blank"><i>Describing Archives in Context</i></a></b> was dedeveloped under the stewardship of <b>Adrian Cunningham </b>(National Archives of Australia), the then <b>Convenor </b>of the <b>ASA Descriptive Standards Committee </b>in 2004, together with many other, highly regarded experts in archives and records management including:</p>
<ul>
<li style="TEXT-ALIGN:left"><b>Barbara Reed </b>(Recordkeeping Innovation P/L)</li>
<li style="TEXT-ALIGN:left"><b>Professor Sue McKemmish </b>(Monash University)</li>
<li style="TEXT-ALIGN:left"><b>Tony Leviston </b>(State Records NSW)</li>
<li style="TEXT-ALIGN:left"><b>Paula Waring </b>(National Library of Australia)</li>
<li style="TEXT-ALIGN:left"><b>Chris Hurley </b>(Commonwealth Bank of Australia)</li>
<li style="TEXT-ALIGN:left"><b>Janine Delaney </b>(Archives New Zealand)</li>
<li style="TEXT-ALIGN:left"><b>Gavan McCarthy </b>(University of Melbourne)</li>
<li style="TEXT-ALIGN:left"><b>Joanne Evans </b>(University of Melbourne/Monash University)</li></ul>
<p style="TEXT-ALIGN:left;margin-top:0">The Committee’s role was to prepare a document to explain a significant aspect of Australian archival descriptive practices, the <b>Australian Series System</b>. This guide draws on the substantial body of knowledge and expertise gained from a range of organisations that have implemented the series system over the last 40+ years. Work on a draft guide commenced in 2000 with <b>Kate Cumming </b>(State Records NSW) as the project leader and principal author.</p>
<p style="margin-top:0">The guide introduces the series system and the purpose and scope of the guide. It then continues on to outline the:</p>
<ul>
<li>Development and functionality of the series system;</li>
<li>Principals of series system description;</li>
<li>Components of the series system – entities, relationships and metadata elements;</li>
<li>Additional implementation considerations such as inventory of agencies by organisation online finding aids; using software applications; and control of temporary value records</li></ul>
<p style="TEXT-ALIGN:left;margin-top:0">There is also an extensive list of appendixes including:</p>
<ul>
<li style="TEXT-ALIGN:left">Glossary;</li>
<li style="TEXT-ALIGN:left">Example of series system descriptions;</li>
<li style="TEXT-ALIGN:left">Relationships to other standards and guidelines etc.</li></ul>
<p style="TEXT-ALIGN:left;margin-top:0">Copies are available for purchase from the <a href="http://newsletter.brightlabs.com.au/t/r-l-bdluun-truhktdig-p/" style="color:#2296b2;text-decoration:underline" target="_blank">ASA on-line shop</a> for ASA members ($35 + P&H) Non-members ($45 + P&H).</p>
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